Quick and Dirty Guide
Requesting an inter-library loan
- Be a member library of ABTAPL
- Locate the required item on the ABTAPL Union Journals List or member libraries’ catalogues
- Check the directory of institutional members on the main ABTAPL website to confirm that the library you plan to contact is able to participate in the ABTAPL ILL scheme; if the entry does not say anything on the topic, assume that it does participate
- Contact ONE holding institution directly to ask for a copy*
- Include as many details about the item as possible
- Get a written declaration from the reader who requested the item, and send it (usually be email) to the fulfilling library.
* If the title is not listed on the Union or member catalogues, the requesting library may send a query to the ABTAPL Jiscmail list, naming the monograph title or journal title and year only, and only divulge the article or chapter required in a direct email to the library who has confirmed that they can supply the item.
Fulfilling an ILL request
- Aim to at least acknowledge, and preferably complete, a request on the day it is received
- Fulfilling an ILL request is at the discretion of each library, but please let the requesting library know if you will not be supplying the item
- Do not supply an item unless you have received a properly completed copyright declaration form
- Any fees charged must not exceed the cover cost of making and supplying the requested copy.
Everyone
- There is no obligation for any ABTAPL member library to participate in the ABTPL ILL scheme
- All requests must comply with UK copyright law: requests should not normally be sent to all subscribers of the ABTAPL Jiscmail list, as receiving multiple copies simultaneously contravenes copyright legislation.
The Detailed Explanation
The requesting library should locate the required item by searching the ABTAPL Union Journals List, and contact ONE holding institution directly to ask for a copy (having checked in the institutional member directory that the institution participates in our ILL scheme). As many details as possible should be given, and photocopying and scanning must always comply with copyright regulations. Libraries may not ask several libraries for the same item simultaneously i.e., requests should not normally be sent to all subscribers of the ABTAPL Jiscmail list, as receiving multiple copies simultaneously contravenes copyright legislation.
If it has not been possible to locate a required article on the ABTAPL Union Lists or member catalogues, the requesting library may at that point send a query to the ABTAPL Jiscmail list. To avoid receiving multiple copies simultaneously, the requester should name the journal title only, and only divulge the specific article or chapter required in a private email to a library who has replied to confirm that they hold the item. This direct email must also contain the text declaration below:
DECLARATION: Copy of Article of Part of Published Work
To: The Librarian of […………………………………….] Library [Address of Library]
- Please supply me with a copy of
The article in the periodical, the particulars of which are …………………………..
………………………………………………………………………………………..
required by me for the purposes of non-commercial research or private study. - I declare that:
a) I have not previously been supplied with a copy of the same material by
you or any other librarian;
b) I will not use the copy except for research for a non-commercial purpose
or private study and will not supply the copy to any other person; and
c) to the best of my knowledge, no other person with whom I work or study
has made or intends to make, at or about the same time as this request, a
request for substantially the same material for substantially the same
purpose. - I understand that if the declaration is false in a material particular, the copy
supplied to me by you will be an infringing copy, and that I shall be liable for
infringement of copyright as if I had made the copy myself.
Date……………………………………………….
Name……………………………………………
Address……………………………………….
……………………………………………………
……………………………………………………
Important – Please Read
Scans can only be requested for individual study: the recipient cannot make further copies or upload to VLLs for use in teaching.
Any of legal breach copyright is the responsibility of the requesting library who failed to follow these guidelines, and not ABTAPL or the supplier of the item.
Abtapl Journals 